The Best HCM System in UAE Guide

Today’s workplace management became complex for HR professionals with the legal, regulatory and compliance requirements along with hiring, onboarding, retaining, enriching employee talent, etc. And there are different types of HR software that are specifically designed for various HR related tasks. The Human Capital Management (HCM System) like Horizon HRMS comes in to smoothen the daily HR tasks to manage talents of an employee and takes care from hiring until retention.

The HR system tools can be classified into multiple categories being Recruitment, onboarding, administrative, HCM system and more. The Horizon HRMS is an integrated HR tool with the extensive features of the HCM system in UAE. The functionality of the HCM system overlaps all the other individual HR systems features, and Horizon HRMS all best-in-class features of HCM system in UAE. 

The Horizon HRMS HCM System is fully optimised to empower HR professionals and streamline their day to day activities of managing and analysing data, and help them to efficiently organise HR processes across organisations.

Let’s deep dive to understand better:

HCM System in UAE - Horizon HRMS

Human Capital Management System (HCM System) is a software solution that allows HR managers or people managers to strategically manage the entire life cycle of an employee from recruitment, onboarding to final retirement. The HCM System in UAE like Horizon HRMS is specially designed in compliance with the UAE labour law.

Horizon HRMS takes care of:

• Workforce data management
• Timesheet and attendance tracking
• Employee leave management
• Payroll processing
• Employee Self-service
• Final settlement with gratuity calculation

Functions of Horizon HCM System

The HCM System commonly includes recruitment, onboarding, employee training, performance monitor, etc. The best Horizon HCM System in UAE seamlessly integrates with other HR tasks like payroll processing, time and attendance tracking, financial accounting and more. The integrated time and attendance with HCM system accumulates the earning and deduction calculation while processing payroll, and improves accuracy. With all the features of HRIS and HRMS offered within a single HCM system - Horizon HRMS makes it more efficient and robust.

HCM System Vs HRM

The term HCM (Human Capital Management) and HRM (Human Resource Management) are often interchangeably used as both are tracking organisation resources. However, there are differences. HRM system helps in managing day to day HR tasks, and HCM System takes it to a next level by taking care of the strategy that drives managing the workforce including organisational plan, change management, employee engagement and more.

Key benefits of HCM System

HCM software helps to bring in employees into the organisation, empowers employees and strengthens their role in the company.

• Improves employee engagement

• Analyse efficiency of an employee and track goals.

• Increase employee’s skills, learning & development

• Boosts overall organisation’s productivity.

Investing in the best HCM system in the UAE like Horizon HRMS increases productivity. The system helps you to standardise workforce management in a better way.

If you want to know more, you can visit Horizon HRMS - HCM System page or write to us at sales@fit.ae. You can always reach us at +971 4 353 3727, we are happy to assist you with your HR software needs.

Different types of HR software and how to choose the best one for your business

Finding the right HR technology for your business can be tough. There are many types of software to choose from, making it difficult for many to differentiate one from the other. To be able to choose the best one, you need to familiarize yourself with the types of HR systems. This way, you will know which ones would fit your business needs.

What is HR software?

HR software is a program designed to assist HR professionals with their daily tasks. It offers a diverse array of tools to help companies manage their employees and document important processes. 

Depending on the type of HR software examples, it also provides automation tools to help lighten your HR’s workload and streamline workflows. Most importantly, it digitizes HR functions, allowing more flexibility for your company in the process.

Thanks to these benefits, 59% of organizations increased their spending on HR technologies specifically for talent management. The same survey also shows that 47% of them also invest in core HR management systems or HRMS. 

Different types of HR software

1. HRMS

HRMS stands for Human Resource Management System. It is an all-around HR platform that provides core HR functions and information system features. It covers a wide range of capabilities for businesses of all sizes. This includes:

• Onboarding and recruiting employees

• Employee engagement

• Job performance

• Learning management

• Report generation

• Workforce management

There are countless HRMS available in the market that can sometimes be overwhelming. To ensure a successful implementation of HRMS in your business, take your time in evaluating the software available and determine if it fits with the rest of your digital ecosystem.

2. HRIS

At first glance, the Human Resource Information System or HRIS may seem the same as HRMS. Both provide core HR functions and information system features for your company. However, HRIS focuses more on providing a centralized repository of all your employee data. 

HRIS allows you to track and review metrics related to various aspects of your HR. This includes recruitment, compliance, and employee performance. It also provides analytics tools for your HR professionals to assist them with better decision-making.

A comparison of HRIS systems shows that some of its essential and basic functions include:

• Data and analytics

• Time and attendance tracking

• Training and development

• Personnel tracking

3. HCM

Human Capital Management of HCM is a type of HR software that focuses on talent management. It handles the entire life cycle of your employees from recruitment until retention. It also tracks their performance, development, and engagement within the company.

Unlike the first two HR software types, HCM is designed to fit the needs of large enterprises. It focuses on the scalability and global reach of your HR processes. Hence, it may not be suitable for small to mid-sized businesses.

Some of its essential features include:

• HR administrative functions

• Performance management

• Workforce management

• HR service delivery

4. Payroll software

Payroll software helps you streamline and track employee salaries and wages. It automates payroll runs, allowing the option for employee self-service. This can provide a portal where your employees submit their work hours, leaves, and attendance and have their respective heads approve them before sending them to the HR and finance departments.

The software also calculates the total compensation and debits the company bank account for the appropriate amount. It can also trigger the transfer of funds to your workers with just a click of a button. You can also use the software to compute taxes and generate reports to track payroll costs over time. 

Most companies use payroll software alongside the best HR software.

5. Applicant tracking system

Some HR software companies offer a dedicated applicant tracking system (ATS). This centralizes your recruitment and hiring process into one platform. It allows you to manage all your job postings across different channels and track applicants. It can also filter through your applicants’ list, distinguishing the qualified candidates from the unqualified ones. All you need to do is input the right keywords and the software will give you a list of the best prospects.

It can also automate tasks such as ranking candidates, notifying applicants of their progress, and extending job offers. 

Choosing the right technology

With so many HR software solutions to choose from, you might find yourself struggling to pick the right one for your company. You might be tempted to just choose whatever is popular, but that does not mean that it will be the best one for you.

Hence, it is important that you keep in mind your business’ needs before committing to specific software. Determine the various challenges that your HR team currently faces. Likewise, take into consideration your business size and resources. But most importantly, remember your business goals.

You must also consider whether the HR software fits in with the rest of your digital ecosystem. For example, if you have enterprise resource planning or ERP software, it would be great if your HR software can integrate seamlessly with it.

Why your organization needs a CAFM to grow better

Computer Aided Facilities Management (CAFM) software is designed to streamline facility management & maintenance, and to help Facility Managers manage various buildings, assets, tools and process that affects business continuity. As the responsibility of Facility Management professionals becomes challenging and more exhaustive, CAFM software enables organizations to manage their entire repair and maintenance program efficiently and effectively. 

Did you know how hard it was Facility Managers before CAFM software were available? The Facility Managers were forced to manually compile the huge volume of data they had about their buildings with pen and papers. Spreadsheets, documents all need to be up-to-date with lot of efforts. All these were time consuming, resource demanding and prone to human errors. The introduction of Computer Aided Facility Management (CAFM) changed the way of handling all the data in one place with ease.

With the robust Computer Aided Facility Management software like Horizon FMS - CAFM, multi-site Facility Management professionals can perform a range of functionalities related to on-going building maintenance and repair, planned preventive maintenance, non-contractual jobs and invoicing. The reports and dashboards provide a real time graphical representation of Key Performance Indicators to take quick and better actions. CAFMs help your organization grow better in a multitude of ways.

Let’s take a look at how CAFM solution like Horizon FMS CAFM can help you grow your organization better

Streamline maintenance request in one place

CAFM software can give your client the ability to submit and track their work requests in the helpdesk portal. All the requested information is maintained in one place and can be notified on any status changes through SMS or email. This keeps both the client & facility managers always in the loop.

Avoid downtime with preventive maintenance

The preventive maintenance is the key to keep Repair & Maintenance costs down. With the Computer Aided Facility Management (CAMF) software you can ensure optimization, manage repetitive task, schedule and validate all preventive facility maintenance events including mandatory inspections. CAFM can help you organize the maintenance work in accordance with the specific need of an asset, rather than by estimations.

Stop mundane task and automate invoicing

CAFM software is a valuable asset of an organization. From presenting accurate up-to-date information, quoting, tracking, managing renovations, expansion activity to invoicing the same to clients, CAFM can play a vital role. With the set frequency, the invoice is automatically posted by the systems. Even for the non-contractual task, the Invoices can be automatically generated based on the approved quotation.

Centralized data for efficient asset management

CAFM software provides a single platform to keep track of the equipment and locations, all work history, maintenance records, even covering individual chairs or desks. This simplifies tracking equipment warranty, tagging, management, mandatory inspections and other essential details. Now, the Facility Managers can efficiently organize data relating to any equipment with details like recent usage, overall value, condition of asset, etc. With complete knowledge of the asset, they have complete control over employee wellbeing, costs and resources.

Reports to make data-driven decisions

Data is the New Oil of the digital economy, understanding the data is difficult without the right data visualization and reporting system. And, the CAFM software gives you the customizable widgets to visualize inventory statistics, annual summary and reports. With the detailed report in hand, you can always stay on top of your facility repair and maintenance tasks, access real-time data and view all work progress related to building operations.

Grow better with Horizon FMS - CAFM

Facilities management software is one of the most advanced innovative solution. With the wide range of features and benefits, Computer Aided Facility Management Software like Horizon FMS –CAFM can help your organization have a better track of your facility operations and assets, which leads you to efficient planning and better productivity. 

Do you want to implement a CAFM software? We are here to help you with all your requirements, you can write to us at sales@fit.ae or give us a call at +971 4 3533 727